Photo sessions, not just photo uploads
Competitors treat photo collection as a mailbox. CaptrID manages the entire operational event — from roster check-in through to approved, print-ready photos.
Photo session — roster, approval queue, and submission status
Capture the session detail screen from app.captrid.com
The problem with email and shared folders
Most organisations collect headshots by emailing staff, setting up file request links, or running awkward photo lines. Photos arrive in random formats, inconsistent quality, and with no connection to your roster. Matching photos to people becomes a manual spreadsheet exercise.
Photo sessions change the game
A CaptrID photo session is a structured capture event with a defined roster, assigned capturers, and built-in quality controls. Whether you're running an on-site photo day or sending self-upload links to remote staff, every photo is automatically linked to the right person and validated before it reaches the approval queue.
On-site or remote — your choice
Run capture stations with the mobile app for school photo days and events. Or send secure, single-use upload links to remote staff, contractors, and volunteers. Both workflows feed into the same approval queue, the same master list, and the same card templates.
Approval that scales
When you have 500 photos to review, you need more than a scrolling grid. CaptrID's approval workflow lets you triage exceptions first, then bulk-approve the rest. Denials include structured reasons and automatic retake requests — the submitter knows exactly what to fix.
Key capabilities
Session roster management
Snapshot people from your master list or start with an empty roster. Capturers see exactly who needs a photo.
Capture station assignment
Assign capturers to sessions. Each capturer sees their assigned people on the mobile app.
Real-time quality checks
Automatic checks for blur, brightness, face detection, and resolution before upload. Catch issues early.
Bulk approval with denial reasons
Approve green photos in bulk. Deny with structured reasons and automatic retake requests.
Self-service upload links
Send secure upload links to individuals. They submit a photo — no app, no account, no password.
Sync back to your roster
Push approved photos and data changes back to your master list. Review proposed changes before they apply.
Related features
Ready to issue your first credential?
Get in touch to learn how CaptrID can work for your organisation.