CaptrID

Staff ID card software, in your browser — for Australian organisations

Issue staff ID cards and employee badges from one cloud platform — photo capture, card design, printing, and Apple & Google Wallet IDs. Sydney-hosted. From A$49/month, billed annually. 14-day trial, no credit card.

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Built for Australian organisations · Sydney-hosted on AWS · Cancel anytime

A manager reviewing staff IDs in the CaptrID admin dashboard on a desktop monitor Digital staff ID pass on a phone with QR verification

Replace desktop ID card software with one browser-based platform

If you're issuing staff IDs from CardExchange, Asure ID, Zebra CardStudio, ID Works, CardPresso, or the software that shipped with your Zebra, Evolis, Magicard, or HID Fargo printer, you know the routine: one desktop machine, one person who knows how to run it, software last updated years ago. CaptrID is the same job — capture staff photos, design ID cards, print them, and issue digital IDs to Apple and Google Wallet — but in any browser, on any laptop. Your existing card printer, card art, and staff roster all carry across.

Built to plug into the tools you already use

Microsoft Entra ID, Okta, SCIM 2.0, Airtable, OneDrive, Google Drive™, Apple Wallet, Google Wallet are trademarks of their respective owners.

Sound familiar?

Here is what changes the moment your HR, IT, and reception teams share one platform.

Chasing staff for photos through email, Teams, and follow-up nudges that drag on for weeks.

Send one self-upload link. Each person uploads from any device — face detection and crop guides keep approvals fast.

Re-keying employee data between your HR system, badge software, and the card printer.

One sync from Microsoft Entra ID, Okta, or any SCIM 2.0 provider. The same staff roster powers printed ID cards, wallet IDs, and your print queue.

Stuck with desktop ID card software one person knows how to run, last updated years ago.

Cloud-based, in any browser. Whoever issues staff ID cards today keeps doing it — from any laptop, anywhere, on Mac, Windows, or Chromebook.

Wanting to issue digital IDs alongside printed cards, but no simple tool does both well.

One platform for printed ID cards and digital IDs in Apple & Google Wallet — from the same staff record, the same template.

From roster to issued ID in one platform

Three steps to an approved photo — then issue it as a printed card, a wallet pass, or both. Browser-only, nothing to install.

  1. Step 1

    Sync your staff list

    Microsoft Entra ID, Okta, SCIM 2.0, or CSV. Roster stays current without re-importing.

  2. Step 2

    Capture photos

    On-site sessions, self-upload links for remote staff, or bulk import from OneDrive / Google Drive.

  3. Step 3

    Approve in one queue

    Review submissions with quality checks and structured rejection reasons, then bulk-approve when ready.

  • Printed card

    Print to your existing card printer — Zebra, Magicard, Evolis, Fargo.

  • Wallet pass

    Push to Apple & Google Wallet. No app for staff to install.

One approved photo issues to both a printed card and a wallet pass.

Everything you need to issue IDs

Purpose-built for staff credential operations

Photo capture & approval

On-site sessions, self-upload links, and bulk import. Review and approve in one queue with structured rejection reasons.

Visual card designer

Design both sides of staff ID cards in your browser with a live data preview. Map roster fields to template variables.

Apple & Google Wallet IDs

Issue digital staff IDs to wallets with QR verification. Expire and revoke instantly. No app to install.

Directory sync

Microsoft Entra ID, Okta, or any SCIM 2.0 provider. Incremental sync keeps your roster current automatically.
Sydney, AU
Hosted in
A$49/mo
Starts at
Under 1 hour
Setup time
14 days, no card
Free trial

Plans for organisations of any size

14-day free trial on every plan. No card required.

Starter

Up to 500 people

A$49

per month, billed annually

Photo capture, card design, print export

Most popular

Pro

Up to 2,500 people

A$124

per month, billed annually

Adds Entra sync, 1 wallet template, cloud photo import

Business

Up to 10,000 people

A$249

per month, billed annually

Adds Okta/SCIM provisioning, unlimited wallet templates

See full pricing & feature comparison →

Issuing student IDs for an Australian school? See our school ID software →

Running an RTO with rolling enrolment, USI, or CRICOS students? See our RTO ID software →

Common questions

How long does setup take?
Most teams are issuing their first IDs within an hour. Sync a CSV or connect Entra, run a photo session or send self-upload links, and design a card from one of the starter templates.
Do I need a card printer?
No. You can issue digital IDs to Apple and Google Wallet only, with no physical card. If you do have a card printer, CaptrID exports print-ready files for any major brand (Zebra, Magicard, Evolis, Fargo, etc.) or prints directly on supported models.
Can I sync from Microsoft Entra or Okta?
Yes. Entra sync is on the Pro plan and above. Okta and any SCIM 2.0 provider are on the Business plan. Group filtering and field mapping are configurable; incremental sync keeps your roster current without re-importing.
Is my data hosted in Australia?
Yes — your roster, photos, and credential records are hosted in Sydney (ap-southeast-2). A few supporting functions (payments, email, and wallet-pass delivery) use overseas providers listed in our privacy notice. Built for Australian Privacy Principles and data-sovereignty requirements common to schools, government, healthcare, and enterprise.
Can I migrate from Asure ID, CardExchange, or other desktop badge software?
Yes. Import your existing roster as CSV, upload your existing card art as a starting template, and reuse your existing card printer. Most teams complete a switch in a single afternoon.
What if some staff are remote?
Send self-upload links by email or SMS. Staff snap a photo from any device — phone, tablet, or laptop webcam — and it lands in your approval queue with the same quality checks as on-site captures.

Ready to ship IDs your team will actually use?

Start your 14-day free Pro trial, or book a demo and we will walk through your setup.

Start Free 14-Day Trial Book a demo

No credit card required · From A$49/mo billed annually · Cancel anytime